How to Fire an Employee

So you want to know how to fire an employee.

More often than not, managers don’t know how to properly fire employees because they don’t have enough performance management dexterity.

Take a look at these common situations to learn how to properly dismiss an employee:

1) You wait too long
2) You fire your employee too fast
3) Lack of feedback
4) Downsizing
5) Lack of integrity

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1) You wait too long:

Maybe the most common example of how to fire an employee is when you have a low performer, you wait way too long to fire him, and after too many costs for the employee in question, for you as his direct supervisor, and for your organization, you finally decide to dismiss him – that is not how to fire an employee effectively.

If you give timely, ongoing, and constructive feedback to your direct report, if you do your best coaching him, if you do what you need to do in order to help him improve his performance, if you have even meticulously followed your company’s guidelines concerning how to deal with unacceptable behavior, and still serious performance problems persist, it is time to let your employee go.

An organization – especially a for-profit company – exits to deliver results. A company’s purpose is not to rehabilitate its workforce. You are a manager – you are not a therapist.

If (and these are big “if”) you have given your employee a job description with crystal clear functions to guide him, if your direct report’s soft and hard skills perfectly match his job description’s functions, if you have set with him and given him SMART goals to guide him, if there are no obstacles that hinder his performance, and if you have truly helped him improve performance and still, his behavior and/or results are unacceptable, for his own good and for the good of your organization, you must let him go.

When you wait too long to make this move, there are disastrous consequences for your employee in question, for you as the direct supervisor, and for your organization as a whole.

Do your job, do what you need to do, and then move on. Nobody wants to face this situation – this is probably the most disliked task of all managerial tasks. But if you wait too long, the costs will be much higher.

Note: When you follow your company’s guidelines concerning how to deal with unacceptable behavior and you decide to terminate a low performer, make sure you keep written records on file (please ask HR for advice on this matter). You must be able to legally defend your decision, and for doing so, your best back up resources are your written records – especially if your low performer has signed them.

When you have a low performer and you wait way too long to fire him, and finally you decide to dismiss him – that is not how to fire an employee effectively.

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2) You fire your employee too fast:

The opposite is also a common situation in organizations: You have a low performer and you fire him too fast.

When you manage the performance of your direct reports, it is your responsibility to do both: To create required competency making sure they have the skills to do their jobs (performance improvement), and to help your people grow making sure they are able to move on to more complicated tasks (employee development).

You cannot dismiss an employee before you have properly and thoroughly done your job as a direct supervisor – you must not fire an employee before you have taken the time to diligently coach him and to carefully guide him to performance success.

One of your main duties as a leader is to develop your people – you receive dwarfs and you deliver giants – this is your mandate as a leader.

If you have a low performer and you fire him too fast – this is not how to fire an employee fairly.

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3) Lack of feedback:

What happens when you have a low performer and you don’t tell him so? If you keep silent – if you don’t give him feedback – are you managing his performance correctly? Of course not, your direct report has the right to know where he stands – remember: Feedback is the breakfast of champions.

If you have a low performer and you don’t tell him so, and then you decide to fire him – this is not how to fire an employee justly (maybe this type of dismissal is the must unjust of them all).

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4) Downsizing:

When you downsize without any prior warning to the workforce – that is not how to fire an employee either.

When there are companywide layoffs due to market changes or to the economy, the employees have the right to know as far ahead in advance as possible how the company is doing.

Call it what you will – shared information, open book management, etc. – but inform your workforce as transparently and as regularly as possible about what is on the horizon.

If you downsize without any prior warning, your employees may not take legal action against your company, but not informing your workforce about what’s approaching and suddenly telling people “good-bye” without any prior warning is a surprise, it is not ethical, and it is wrongful termination.

If for whatever reason you must let people go, do what you have to do – but don’t give bad surprises.

Do your best to keep your employees informed with the latest financial information – if you do, when the time comes for downsizing, your people will be miserable indeed, but they will be in a stronger position to better comprehend the situation and behave accordingly.

Delivering bad surprises is not how to fire an employee.

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5) Lack of integrity:

When you fire someone for integrity violations; this is not wrongful termination.

When a worker incurs in any form of ethical or legal breach – such as robbery, telling a lie with unacceptable implications, or any other form of fraudulent behavior – the person must be fired on the spot, and this shouldn’t be a surprise to the worker or to anybody else in the organization.

Just make sure you do two things: